On-Site Fuel Delivery: What to Expect on Your First Run
Most first-time fuel buyers get burned on three things: wrong fuel type, surprise delivery minimums, and no metered ticket. Here's how to not get burned.
The three fuel types we run
Clear diesel — road-legal, taxed. Goes in any diesel engine that will ever touch a public road. Trucks, pickups, reefer trailers, anything you put plates on.
Dyed (off-road) diesel — tax-exempt, for off-road equipment only. Excavators, generators, pumps, compressors, tractors. Same diesel chemically, just dyed red by the IRS so inspectors can tell whether you're ducking taxes. Using it in a road-legal truck = $10,000+ fines per infraction.
87 gasoline — regular pump gas for gas-powered jobsite equipment and pickups.
What drives the price
- Daily rack price — what we pay at the terminal, indexed to the local wholesale market.
- Delivery spread — fixed per-gallon add for the truck, driver, and insurance.
- Volume — bigger deliveries = smaller per-gallon spread.
- Route density — multi-stop routes are cheaper than one-off runs.
Most jobsite accounts lock in a weekly rate with us once their usage is predictable — saves time, saves money, and gets you scheduled routing.
Delivery minimums
We set a 100-gallon minimum on one-off deliveries. Below that, the trip cost eats the margin and we're losing money and you're paying more per gallon than you should. Weekly route accounts can go below that since the truck's in the area anyway.
What a clean delivery looks like
- Driver arrives on scheduled window.
- Driver checks the receiving tank or equipment tag before pumping.
- Pump-meter ticketed fill. You sign the ticket showing gallons delivered, fuel type, time, and equipment ID.
- Copy of the ticket goes with you, copy stays with us.
If you don't get a signed meter ticket, that's a red flag. Any legit jobsite fuel vendor produces one.
Spills and safety
Every truck carries a DOT-compliant spill kit. Drivers are HAZMAT-certified. We GPS-log the delivery route and pump times — useful for you when billing back to the job, useful for us during DOT audits.
When it goes sideways
- Wrong fuel in the wrong tank: expensive. Verify the tag before the driver pumps.
- Equipment moved: if the truck arrives and the equipment's been relocated 2 hours across town, the trip fee still applies. Pin the location when you book.
- Locked gate, no contact: we call ahead, but if we can't get in, we roll and rebook. Same fee rules.
Getting set up
First delivery needs a credit check and a signed fuel supply agreement. Both forms take 15 minutes. After that, you call or text dispatch, we add you to the route, and we show up.